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COVID 19 RESPONSE AND HALL RE OPENING

Due to the ongoing Covid 19 pandemic and to enable the hall to open safely in line with government guidelines we have had to make changes in how we operate. The changes are designed to reduce the possibility of cross contamination and keep our users safe. Here is what we expect from our user group organisers:

HALL OPERATION

• There will be a 15 minute gap in between each booking slot to allow single flow in and out of the building. This must be respected to allow one group to finish safely and exit the building and the following group to enter safely with no crossover.

• Admittance to the building will only be allowed to users of the hall, groups and their members. NO SPECTATORS. This includes parents/friends/family picking up group members post session. Non users must wait outside the building. This must be communicated to group members by the group organisers.

• Groups are expected to wipe down any hall equipment after use, for example Badminton posts, goal posts, plastic chairs, tables etc.

• Certain areas have been excluded to reduce surface interaction. It is the responsibility of the group organisers to ensure that these exclusion are respected.

• All doors will be opened at the start of the session and must remain open throughout the session except the entrance door. This will minimise the risk of cross contamination.

• The Male and Female toilets/ changing rooms have been closed. Only the Accessible toilets (formerly known as the disabled person’s toilets) will be available for use. It is expected that users will arrive and leave the hall in the clothing required to participate in their chosen activity.

• It is obvious that the social distancing may not realistic during certain activities and it is the responsibility of the organiser to assess their activity as to whether it is safe. It may be that activities can be adapted to respect social distancing. Consideration must be given to the "rule of 6" where possible.

• We would also request that users take any empty bottles, rubbish etc. and dispose of them at home to help protect our cleaners. All bins provided will be for the disposal of paper towels only.

EMERGENCY ACTION PLAN (EAP)

• It is the responsibility of the Group organisers to maintain accurate records of attendees to each of their group sessions. We will require numbers attending the groups for each session so we are able to demonstrate that we haven’t exceeded the reduced hall capacities. A form will be made available for you to input the user numbers.

• It is imperative that we are contacted if a member of your group is tested positive for Covid 19, at which point we will initiate our EAP. Part of the EAP will be the closing of the Hall immediately for 24 hours so we can carry out a deep clean of the premises. It is possible that group organisers could be contacted at short notice informing of Hall closure and sessions being cancelled, or, in the case of your group having used the hall within the 72 hours of the affected persons group, be contacted that your groups members should seek advice via the NHS 111 service. In the instance of a session cancellation due to the above instance you will not be charged for that session.

The Management Committee will always work in the interest of the safety of the users and if any of the above measures are not adhered to we reserve the right to cancel a group’s bookings without notice or refund until the controls are relaxed.